P L A N N I N G P R O C E S S

Throughout the planning process, there will be a handful of benchmarks in which we will be in touch with you. Although we hope this packet is able to answer most of the questions that may pop into your head at night, we suggest keeping a running list of the “small” things so that we can address them in further depth at our check-in points! However, if something pressing comes up, please DO reach out.

6 MONTHS |

90 DAYS BEFORE |

45 DAYS BEFORE |

30 DAYS BEFORE |

THEN YOUR WEDDING DAY

T H E B A S I C S

T I M E L I N E

Unless otherwise arranged, the timeline for your rental is as follows...

9:00 am: Venue Access Begins for Decoration, Vendors, Hair and makeup, etc.

10:30 pm: Last Call at the Bar

11:00 pm: Guests Leave, Tear Down, and vendor Clean Up is Complete

12:00 am: Venue Closes

Additional hours can be arranged for $285/hour.

Y O U R H O S T

From the time you arrive, until your very last vendor leaves, a member of the Mission Theatre's host team will be on-site. Their presence on the property means that someone will be able to let your vendors in at any point during the day even if you are off-site taking pictures or traveling to another location for your ceremony.

Throughout the day, your Host will be proactively making the venue look its best - maintaining the bathrooms, heating, and cooling, and calmly and efficiently handling any unexpected building-related issues.

If you are interested in having someone who will help you stay on time, set up your decor, cue your bridal party down the aisle, deliver tips, manage your vendors, take down your decor and pack it up, etc. then we recommend you hire a Day of Coordinator.

T H E S U I T E S

It is our pleasure to be able to provide such stunning groom and bridal suites for you and your favorite people! Once all of your guests join you at the theatre, our host will keep the suites locked to protect both your belongings and your personal space. The suites are meant to be your sanctuary, so of course our host will be prepared to let you or a member of your bridal party in should you need a quiet minute.

P A R K I N G

We have 300 parking spots all around the venue. So you shouldn't run into any parking issues for your guests.

F U R N I T U R E

Included in your rental is access to the following furniture…

15 - 8 ft. Rectangular Banquet Tables (seating for 8 - 10)

10 - 60 in. Round Tables (seating for 8 - 10)

275 Mahogany Chiavari Chairs with cushions

10 - 24 in. Round Metal Cocktail Tables

2 - 6 ft. Plastic Banquet Tables

A D D I T I O N A L T A B L E S & C H A I R S

If you need any additional tables or chairs beyond what we provide, you will be responsible for arranging their rental as well as setting up and tearing them down. Please note that any rentals need to be picked up from the venue before your venue rental ends at midnight.

T A B L E S & C H A I R S S E T U P

When you arrive at 9:00 am, your tables and chairs that are included in your rental fee will have already been set up in accordance with your customized layout by the Mission Theatre team. At the end of the night, our team will be responsible for the breakdown of the tables and chairs as well.

R O O M T R A N S I T I O N

If your wedding requires a room “transition” from one layout to another. Full room flip Fee: There will be an additional fee of $2 per person required to cover the additional staff needed in order to make the transition run as quickly and smoothly as possible. The fee will be due at the time of your final bill.

L A Y O U T S

As the team that attends all weddings at Mission Theatre, we are happy to help you brainstorm how to make the space work best for your guest count & reception ideas! At your 30-day meeting - when we have a really clear idea of your final guest count and other important factors - we will be able to help you come up with the ceremony & reception layout that will work best for you.

D E C O R

M A R Q U E E

Our marquee is going to be such a sweet and simple touch for your big day! At our 30-day meeting, we will ask you to give us the final verdict on what you would like for the sign to read. Due to size, your message is limited to 2 lines of 17 characters (spaces included).

L I N E N S

All linens for your tables are required to be purchased through us. The prices range from $15 - $24 per basic polyester linen depending on the table size used in your custom layout. There will be a $150 handling fee for our team to confirm your linen order upon arrival, setup, teardown, and return all linens. You can upgrade your linens upon request at your 30-day walkthrough.

O P E N F L A M E

We love the ambiance that a candle can bring to a room, however, all candles must have “enclosed” flames. Votives or other glass containers are perfect! Taper candles in candlestick holders are not. Please ask if you‘re concerned whether your candles will be acceptable!

We also love the trend of a sparkler send-off! If you choose to use sparklers for your own exit, you must relay that information to your Venue Team and Wedding Coordinator prior to the wedding day so that we can be prepared to provide sand buckets for the safe disposal of the flames.

F L O W E R S

After the party has ended, your gorgeous arrangements will have served their primary purpose, but will most certainly still be stunning and very far from the end of their life! Think about how you could repurpose or even donate your flowers to brighten someone else’s day! (After all, they’re already paid for!) We recommend reaching out to Unexpected Blooms. . .

Unexpected Blooms | unexpectedblooms@gmail.com | 913-449-1606

L O B B Y

In the front lobby, there is a stunning chandelier that will captivate your guests as they come in from the front doors. However, it hangs at a height that makes it a bit of a hazard to your taller guests. For this reason, we have an elegant glass table that we situate underneath it that can not be moved. You are welcome to use the glass table underneath the chandelier for your guests’ place cards or a beautiful floral arrangement. It is totally up to you.

During the winter season, we can bring in a coat rack for your guests as well upon request.

D E C O R T E A R D O W N

At the end of the reception, it is expected that you will tear down and remove any of the decor items and personal touches that you brought into the space by midnight. If you would like to relieve yourself, your family, or your bridal party of the responsibility of tear down at the end of the night, that can be arranged. Mission Theatre’s team is happy to do the decor tear down on your behalf for $300; your items will be boxed up in the boxes and bins they were brought in and ready for you to take with you the night of or pick up the following week.

R E D C A R P E T

We also offer a red carpet entrance under the Marquee for you to take it to an elegant level and allow your guests to walk the red carpet as they arrive.

M O V I E P O S T E R S

We offer you the option to print off your own custom poster for your event and we will install it for you the day of. The first one (closest to the front doors) is 42 inches wide x 58 inches tall. The second one is 41 inches wide x 60 inches tall. The third one (closest to the alley) is 42 inches wide x 60 inches tall. You are welcome to use any printing company.

M U S I C

P L A T I N U M    D J

Mission Theatre’s state-of-the-art sound, projection, and lighting services are provided by our exclusive DJ, Platinum DJ. They are true experts in their field of work, and we are thrilled to be in a partnership with a company that upholds the same standards of hospitality and excellence.

After they have heard your desires and expectations, they will then assign the perfect DJ to serve your big day, and they will become your point person for all things sound lighting, and AV throughout the wedding planning process! One month out from the wedding, your DJ will invite you to meet face-to-face to go over the final details and order of events.

P R O J E C T I O N

Platinum KC has installed one of their projectors to display on the back wall of the theatre’s stage. If you have any projection needs throughout your ceremony or reception, your DJ will be the one to manage those. Please consider how your stage decor will impact the visibility of the projection.

B A N D S O R E N S E M B L E S

Although Platinum KC is our exclusive DJ, we do welcome other musical entertainment! However, if you do pursue another entertainment option, such as a band or ensemble, they will need to bring their own sound equipment and will not have access to our in-house system. If you want access to our in-house equipment, you will need to hire a technician from Platinum DJ.

D R I N K S

P R E - C E L E B R A T I O N D R I N K S

We provide complimentary pre-celebratory drinks with any bar package purchased. Should you and your bridesmaids decide to share mimosas while getting your hair done, or if the groomsmen wish to relax and watch the big game with a variety of beers, we are happy to help arrange that! As a gentle reminder, legally, all alcohol in the building must be provided and accounted for by us. If any outside alcohol is brought into the venue there will be a $75 charge per occurrence.

“ S O F T ” D R I N K S

If you are opting to provide alcohol for your guests, your Bar Service package will cover ice, soda, and your chosen alcohol at the bar. Other soft drink options (such as iced tea, coffee, lemonade, etc.) should be arranged with your caterer.

W A T E R

Our bar staff will be happy to fill and maintain two clear dispensers at the bar so that guests can self-serve their own glasses of water throughout the night. If you’d like for your guests to have water service, please arrange that with your caterer.

C U P S & G L A S S W A R E

To be dance floor friendly, we do not use “glass” glassware. (Nothing kills a dance floor more quickly than broken glass!) All wine, soda, and water served from the bar will be served in sturdy clear plastic Tumblr cups. If you would like to have glasses, then you will need to arrange that with a rental company and/or with your caterer. Your caterer will be responsible to staff bussers for your rented glassware.

B A R T E N D E R S G R A T U I T Y

In addition to your bar service, you will be responsible for bartender gratuity which is $125 minimum per bartender. The number of bartenders at your event will be determined by your guest count and bar package. You may choose to pay your bartender gratuity up front or put out a tip jar to help cover the expense. If the tip jar comes up “short” of the minimum, you will be expected to make up the difference.

C A T E R I N G

O P E N - C A T E R I N G P O L I C Y

We are so glad that we can offer you the opportunity to bring in the caterer of your choice, without any additional fees. However, per our insurance, all food brought into the venue must come from a licensed kitchen. 30 days prior to the event is when proof of insurance for both your caterer and dessert vendor will be due.

C A T E R I N G S P A C E

When speaking with your caterer, it is a good idea to mention that they will have 950 sq. ft. prep space to work out of, not a full-service kitchen. Their amenities will include stainless steel prep tables, ramp access into the building, swing door access to the main hall, and shared water access at the bar.

C A T E R I N G T A B L E S

We recommend asking your caterer if they would be willing to bring in their own tables. Best case scenario, they may be happy to bring in their own tables and then you have more tables to use for your guests and other personal touches.